Agenda of Meeting of Singleton Council

NOTICE OF MEETING

Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Meeting of Singleton Council will be held in the Council Chambers, Queen Street Singleton, on Monday 21 December 2009, commencing at 5:30 pm.

EMERGENCY EVACUATION FOR COUNCIL MEETINGS HELD IN THE COUNCIL CHAMBERS

In case of an emergency, for example a fire, please evacuate the building via the marked exit doors (Mayor points to the doors). The order to evacuate may be signified by an alarm siren or by a Council officer or myself. Please proceed to the green “emergency assembly area” signs either near the cycleway on Queen Street (Mayor points in direction of Queen Street) or at the other side of the carpark towards the Gym & Swim (Mayor points again). An instruction to evacuate to a marked area should be followed without delay to assist Council in ensuring the Health and Safety of all staff and visitors.

AGENDA PAGE

Apologies

Confirmation of Minutes

1. 23/11/09

Mayoral Minute

Disclosures and Declarations of Interest

Withdrawal of Items and Late Items of Business

Presentation Item No. 13/09

1. Xstrata Coal - Presentation Crossroads Road Safety Program

Public Access Session

Executive Manager Strategy & Governance Report No. 33/09

1. Draft Code of Meeting Practice

2. Proposed Changes to Locality Boundaries at Hunterview

3. Singleton Golf Club Cooperative Ltd.

4. Conference Report - Cr Lee Gallagher

Director Corporate and Development Services Report No. 28/09

1. Meeting Dates to Note

2. Monthly Investments

3. Revision of Sale Prices Residue Lots Pinnacle Stage 4

Director Operations Report No. 11/09

1. Neighbourhood Safer Places (Bush Fires)

2. Singleton Council Aged and Disability Care Facility Working Group Meeting - 26 November 2009

Manager Planning & Development Report No. 15/09

1. Draft Environmental Noise Policy

2. SA40/2008 - Subdivide 1 lot into 2

3. SA6/2009 - 446 Lot Staged Residential Subdivision

Manager Community Services Report No. 14/09

1. Regional and Local Community Infrastructure Program - Strategic Projects Round 2 - 2009-2010

2. Samaritans Supporting Children with Additional Needs Funding Agreement

Manager Library Report No. 5/09

1. Acceptance of Community Archives

2. Satisfaction With Library Service Survey

3. Library Programs & Events

Manager Parks and Facilities Report No. 20/09

1. Burdekin Park Flying Foxes - Impacts on Other Councils and Legal Options Available

2. Tender for the Preparation, Detail Design, Construction of Rural Fire Sheds and Associated Site Works at Glendonbrook and Mt Olive

Manager Water and Waste Report No. 16/09

1. Water Five Year Capital Works Program

2. Sewer Five Year Forward Capital Works Program

Manager Design and Contracts No. 16/09

1. Rosella Street Land Sale

Questions of Which Notice Has Been Given Report No. 26/09

1. Questions of Which Notice Has Been Given

Questions Without Notice in Writing

Committee of the Whole

…………………………………………..

GENERAL MANAGER

Singleton Council’s Vision Statement is:

“Singleton. A progressive community of excellence and sustainability”

Singleton Council’s Mission Statement is:

“To provide quality services to the community in an efficient and friendly manner encouraging responsible development”

Singleton Council’s Core Values are:

	Value	Definition
·	*Service*	Putting the needs of customers first and achieving excellence in customer service;
·	*Consistency*	Having a professional approach to work with the highest ethical standards and a businesslike manner across the organisation;
·	*Focus*	Maintaining a clear focus on the vision and agreed goals;
·	*Respect*	Earning and retaining the respect of the community;
·	*Pride*	General pride in works and services;
·	*Communication*	Excellence in communications;
·	*Achievement*	Developing a well trained, motivated and focussed staff and elected Council;
·	*Equity*	Being a fair and equitable employer and provider of services;
·	*Reliance*	Ensuring that the community, elected Council and staff can rely upon each other;
·	*Commitment*	Displaying commitment and cohesion between community, elected members and staff;
·	*Efficiency*	Services provided by the organisation are to be carried out with the efficient allocation of resources;

COUNCIL POLICY

Council adopted a Code of Conduct

which provides details of statutory requirements and gives guidance in respect of the way in which pecuniary and conflict of interest issues should be approached.

Generally, the policies refer to the following issues:

1. Councillors are under an obligation at law to disclose any interest they may have in any matter before the Council and to refrain from being involved in any consideration or to vote on any such matter.

2. Councillors must disclose any interest in any matter noted in the business paper prior to or at the opening of the meeting.

3. The nature of the interest shall be included in the notification.

4. Councillors shall immediately and during the meeting disclose any interest in respect of any matter arising during the meeting which is not referred to in the business paper.

5. All declarations of interest shall be recorded by the General Manager.

6. All disclosures of interest shall as far as is practicable be given in writing.

7. Any member having an interest, other than a non-pecuniary non-significant interest, shall leave the meeting and remain absent while the subject of the interest is being considered by Council.

8. The meeting shall not discuss any matter in which a councillor has an interest while the councillor is present at the meeting.

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Planning & Development Report No. 15/09

SA40/2008 - Subdivide 1 lot into 2

Author: Amanda Power

FILE: SA40/2008

Applicant: Hunter Valley Planning

Owner: Kenpark Pty Ltd

Land and Location: LOT: 27 DP: 247542, 659 Hermitage Road, Pokolbin

Zoning: Zone 1 (a) (Rural Zone)

Proposal: Subdivide 1 lot into 2

Date of Application: 29/07/2008

Responsible Officer: Alisa Evans

Author: Amanda Power

Executive Summary:

The application is a 1 into 2 lot subdivision at LOT: 27 DP: 247542, 659 Hermitage Road, Pokolbin. The subdivision will separate the existing tourism developments on site from a dwelling lot at the rear of the site.

The proposal was notified for a period of ten days, and one submission in objection to the proposal was received. This assessment considers the issues raised in the objection as well as all issues relevant to the proposal as required by the Environmental Planning and Assessment Act 1979. The conclusion notes that the proposal is considered to comply with Council requirements and is recommended for approval subject to the noted conditions.

Proposal:

The proposal is for the subdivision of LOT: 27 DP: 247542, 659 Hermitage Road, Pokolbin. Proposed Lot 271 will contain the four tourism cabins, bunkhouse, manager’s residence, games room, pool, and storage sheds. The proposed Lot 272 will be suitable for a dwelling house, and will retain dwelling entitlement; however, a restriction as to the use of Lot 271 will prohibit a dwelling house (see ‘Statutory Considerations’).

A locality map is appended to this report as “Attachment 1”.

A copy of the subdivision plan is appended to this report as “Attachment 2”.

History:

The following applications have been previously approved on site

· BA392/83 – 5 tourism cabins

· DA83/82 – To erect 5 cabins and a manager’s residence

· DA86/103 – To erect a bunkhouse

· BA100/95 & BA532/93 – Alterations/Additions to managers dwelling

Under BA392/83 and DA83/82, the 5 tourism cabins were built; however, the manager’s residence was never constructed. The owners of the property at the time resided in cabin 5 as a manager’s residence. Council subsequently consented to alterations and additions to this cabin to allow it to function as a manager’s residence.

The proposal was notified for a period of ten days, and one submission in objection to the proposal was received. The proposal was also referred to the Department of Defence due to the site’s proximity to the Singleton Military Area. These submissions are addressed further in Statutory Considerations (d) Any submissions made in accordance with this Act or the regulations below.

Site Characteristics:

The subject land is located on the eastern side of Hermitage Road, Pokolbin. The site is of a regular rectangular shape, and has approximately 150m frontage to Hermitage Road. The total area to be subdivided is approximately 10.12ha. The majority of the land is regrowth as a result of extensive clearing and grazing activities in the past. The rear of the site is less vegetated, allowing for the siting of any future dwelling and associated on-site sewage management system on site.

Statutory Considerations:

Those matters considered relevant in the assessment of this application with respect to Section 79C of the Environmental Planning and Assessment Amendment Act, 1997 include:-

(a) the provision of:

(i) Any environmental planning instrument.

The proposal is permissible under the provisions of Clause 12(2) of the Singleton Local Environmental Plan 1996. This clause allows for the subdivision of a lot under the minimum lot size for specific purposes, including tourism. A condition of consent is included to ensure that no dwelling can be created on Proposed Lot 271, as this lot has been only created for the purpose of tourism development.

The proposal complies with the rural zone objectives.

(ii) Any draft environmental planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority.

No such instrument applies.

(iii) Any development control plan.

The Singleton Development Control Plan applies to the proposal. The following Elements are of particular relevance:

Element 5 – Rural Tourism Development

Proposed Lot 271 will meet the development density requirements for rural tourism accommodation (1 tourist accommodation unit per hectare of land). Proposed Lot 271 contains an existing manager’s residence which was approved under DA83/82. This manager’s residence can only be used while the tourism cabins on site are operational, and must remain on the same lot of land as the tourism development. This proposal complies with these requirements, and conditions of consent will be included to ensure it continues to do so.

Element 6 – Subdivision

The subdivision layout is generally considered appropriate to the natural features of the land. The proposal utilises the existing driveway on site to access Proposed Lot 272. This is to eliminate impacts on adjoining landowners, minimise vegetation removal, and to reduce the points of conflict on Hermitage Road. Proposed Lot 272 shows a suitable concept dwelling site and on site sewage management system disposal area. The Lots have access to the electricity and telephone supply. The land is not identified as bushfire prone on Council’s mapping (see Element 15 – Bushfire Risk Management below), and is not identified as flood prone. The subdivision is considered consistent with the character of the locality.

Element 15 – Bushfire Risk Management

The land is not identified as bushfire prone land on Council’s mapping, however the vegetation on-site warrants consideration of the risk of bushfire. A Bush Fire Threat Assessment Report prepared by the applicant indicates that a future dwelling on Proposed Lot 272 could be located in a cleared area on the north of the Lot, with space for appropriate Asset Protection Zones. The vegetation on site is identified as regrowth as a result of past land clearing, with a slope of less than 5 degrees.

The proposal is considered to comply with the requirements of the DCP.

(iiia) Any planning agreement that has been entered into under section 93F, or any draft planning agreement that a developer has offered to enter into under section 93F

Not applicable.

(iv) Any matters prescribed by the regulations that apply to the land to which the development application relates.

None applicable.

(b) The likely impact of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

Context & Setting:

The proposed development will not have an adverse impact on adjoining neighbours or in the locality in terms of overshadowing, views and vistas or visual and acoustic privacy. The subdivision is in character with the adjoining land uses, and will not be considered out of place in the locality.

Access, transport & traffic:

The proposal utilises the existing driveway on site to access Proposed Lot 272. This is to eliminate impacts on adjoining landowners, minimise vegetation removal, and to reduce the points of conflict on Hermitage Road. Any future dwelling on Proposed Lot 272 (subject to a separate Development Application) will generate approximately 9 vehicle movements per day, which will not be significantly noticeable in the locality.

Utilities:

The proposal will be able to be serviced adequately by electricity and telecommunication utilities.

Heritage:

There are no known heritage items on the Lot. The proposed subdivision is not expected to have any impact on any heritage items.

Flora & fauna:

The site is covered in regrowth from previous clearing. The subdivision is not expected to have any significant impact on flora or fauna. There is no clearing proposed as part of the subdivision.

Energy:

Each of the sites will have adequate access to solar energy.

Natural hazards:

The proposed dwelling envelope on Proposed Lot 272 is located in an area that is away from bushfire hazards, as discussed in (a) (iii) Element 15 – Bushfire Risk Management. The land is not affected by mine subsidence, flooding, landslip or acid sulphate soils.

Social and economic impact in the locality:

The proposal is not expected to have any significant social or economic impacts in the locality.

Cumulative impacts:

No significant adverse cumulative impacts have been identified for the proposed development.

(c) The suitability of the site for development.

The site attributes are considered conducive to the development for the reasons previously discussed.

(d) Any submissions made in accordance with this Act or the regulations.

The proposal was notified for a period of ten days, during which time one objection in confidence was received. This is appended to the report as Attachment 3. The reasons for objection are summarised below:

· Increased noise

· Loss of privacy

· Detriment to local flora and fauna

· Altering of the bush/rural aspect

· Location of driveway

Town Planning Comments

· The subdivision itself will not generate any additional noise in the locality. A future dwelling on Proposed Lot 272 will not generate enough noise to be considered offensive or out of character in the locality.

· The proposed dwelling site on Proposed Lot 272, and the location of Lot 272, are located away from the dwelling on the objector’s property. The vegetation on both properties acts as a natural visual buffer. No loss of privacy to the objector’s land will occur as a result of the subdivision.

· There is no proposed clearing as part of the application. The proposal is not considered to have any impact on flora and fauna.

· The subdivision is considered to be consistent with the existing subdivision pattern in the locality, and will not alter the bush/rural aspect.

· The location of the driveway has been moved as a result of this objection. The driveway will utilise the existing access to the Proposed Lot 272. The additional traffic movements along this existing route will not have any significant impact on the objector’s property.

(e) Financial contributions

No S94 contributions will be levied for the proposal as there is no increase in Equivalent Tenements.

(f) The public interest.

The proposal is considered to be in the public interest.

Sustainability

Social: The proposal will not have any significant adverse social impacts on the amenity of the locality. No significant adverse cumulative impacts have been identified for the development. The development should be socially sustainable.

Environmental: The proposal will not have a significant impact on heritage, flooding or bushfire risk management in the locality. The proposal should be environmentally sustainable.

Financial: The proposal will not have any significant adverse economic impacts in the locality.

Conclusions:

The proposal has been assessed in accordance with the relevant legislation and matters for consideration. The proposal is deemed acceptable for approval subject to appropriate conditions of consent.

RECOMMENDED that Council grant consent to Development Application No. 274/2008 (Subdivision Application No. 40/2008) subject to the following conditions:

(1) APPROVAL IN ACCORDANCE WITH THE PLANS

The development will be carried out in accordance with the development application, accompanying plans and documents described as:

· One (1) page of plans described as Proposed Subdivision Concept Site Plan PPN DP 1131162 Lot 27 DP247542, 659 Hermitage Road, Pokolbin for Kenpark P/L Reference no. 08370 CS3 prepared by Hunter Valley Planning dated 1/12/2009 and submitted on 7/12/2009; and

· Nine (9) pages of Statement of Environmental Effects Reference 08370 prepared by Hunter Valley Planning dated 28/07/2008 and submitted on 29/07/2008; and

· Six (6) pages of Bush Fire Threat Assessment Report dated 01/12/2009 and submitted on 7/12/2009.

Notes:

· Any alterations to the drawings and/or documentation, as approved by Council, will require further Council consent as per s96 of the Environmental Planning and Assessment Act.

· No other works or activities, other than those approved by this consent notice, may be carried out without prior consent from Council.

Reason: To ensure that the development is carried out in accordance with the submitted plans and accompanying documentation.

(2) LAPSING OF CONSENT

Consent for the development will lapse after 5 years. Note that this relates to the period within which the development must commence.

Reason: To specify the period for the lapsing of consent.

(3) SECTION 88B INSTRUMENTS

The applicant shall provide a suitable restriction as to user over Proposed Lot 271 pursuant to Section 88B of the Conveyancing Act 1919.

The restriction as to user will prohibit the erection of a dwelling on that lot and the use of the tourist facilities for residential accommodation.

Council shall be the authority whose consent is required to release, vary or modify the restriction.

It shall be submitted to Council prior to endorsement of the final plan of survey and issue of Subdivision Certificate.

Note: The manager’s residence approved by DA83/82 shall be rendered non-habitable and is not to be used for residential accommodation should the tourist facilities on Lot 271 cease to operate.

The manager’s residence is approved on the basis that it is directly ancillary, inseparable from and necessary to the use of the tourist facility.

Reason: To ensure compliance with Singleton Local Environmental Plan 1996 and the Environmental Planning and Assessment Act 1979.

(4) RESTRICTION ON USE OF THE BUILDING

The manager’s residence on Lot 271 will be occupied only by the manager of the tourist facilities on-site and any support staff or family. Under no circumstances is the building to be used for tourist accommodation.

Notes: Any future use of the manager’s residence for tourist accommodation would require a development application in order to consider issues relating to fire resistance levels between different classes of building and other fire safety measures.

The manager’s residence is an ancillary use to the tourist facilities and its use is to cease should the tourist facilities cease to operate.

Reason: To ensure compliance with Singleton Local Environmental Plan 1996 and the Building Code of Australia.

(5) ACCESS CROSSING AND GATEWAY

A suitably drained, gravelled and bitumen sealed vehicular access crossing is to be constructed from the edge of the bitumen on Hermitage Road to the gateway of the common entrance to the subdivision. The access crossing and gateway are to be constructed in accordance with Singleton Council’s standard for access to Rural Properties.

The following standards shall also apply:

· Drainage under access is to be a minimum 375 mm diameter concrete pipe of suitable Class and headwall treatment to comply with Council’s engineering specifications.

· Existing access is to be upgraded in accordance with this condition and is to be the access to both lots in the proposed subdivision. No additional access is permitted onto the Hermitage Road.

· Provide a design longsection of the access.

The above design plan to be submitted to Council for approval and construction completed prior to the issue of a Subdivision Certificate.

Reason: To ensure the development is provided with adequate vehicular access.

(6) RURAL DRIVEWAYS

A suitably drained, gravelled vehicular Driveway to proposed Lot 272 to be constructed with minimum pavement width of 3m in accordance with Council’s Development Engineering specifications(available at Council’s offices).

Reason: To ensure the provision of safe, adequately defined and properly constructed means of vehicular access from the road to the development.

(7) ALTERATIONS TO GROUND LEVELS

Any alterations to existing surface levels on the site shall be undertaken in such a manner as to ensure that no additional surface water is drained onto or impounded on adjoining properties.

Reason: To ensure that such alterations to surface levels do not disrupt existing stormwater flows in the vicinity.

(8) SUBDIVISION CERTIFICATE

An application for a Subdivision Certificate is required to be submitted to Council. The application must be accompanied by the final plan of subdivision, and 5 prints pursuant to Clause 157 of the Environmental Planning and Assessment Regulation 2000.

Reason: To provide for certification of the subdivision plan.

(9) SUBDIVISION CERTIFICATE FEE

A subdivision fee, in accordance with Council’s Fees & Charges is required to be paid to Council prior to Council endorsing the final plan of subdivision. The fee payable is subject to annual adjustment.

Subdivision Certificate Fee

$150.00 + $10 per additional lot

No. Additional Lots. 1

$160.00

Reason: To comply with Council’s adopted fees and charges.

(10) POWER SUPPLY

The applicant will provide documentary evidence from Energy Australia that satisfactory arrangements have been made for:

· The provision of easements in favour of Energy Australia over private land for existing and proposed power lines and where the development required the relocation of power lines for other assets of Energy Australia.

· The provision of a grid based overhead/underground electricity supply to each of the resultant lots on the subdivision.

Reason: To ensure the provision of power to each resultant lot in accordance with Council policy.

(11) TELEPHONE SUPPLY

The applicant shall provide documentary evidence from Telstra that satisfactory arrangements have been made for the supply of telephone services to each of the proposed lots.

Reason: To ensure the provision of usual services to each of the lots.

(12) SERVICE RELOCATIONS

The registered proprietor of the land shall be responsible for all costs incurred in the necessary relocation of any services affected by the required construction works. Council and other service authorities should be contacted for specific requirements prior to commencement of any works.

Reason: To ensure that any required alterations to utility infrastructure are undertaken to acceptable standards at the developer’s cost.

(13) RIGHT OF CARRIAGEWAY

A right of carriageway is to be created over Proposed Lot 271 to benefit Lot 272, 10m wide as shown in the subdivision concept site plan. The appropriate notation is to be placed on the plan of subdivision and an instrument under Section 88B of the Conveyancing Act and submitted to Council setting out the terms of easements as required by this consent. Council, in addition to the owner of the land benefited by the easement, is to be a party whose consent is needed to release or vary easements.

Reason: To ensure that adequate vehicular access and servicing rights are secured in respect of Lot 272.

Advice

The applicant/owner is advised that the Department of Defence objects to the proposal on the basis that the Department’s activities within the Singleton Military Area (SMA) may impact upon future occupants of the site. This has an adverse impact on Defence capability and places undue restriction on future use of Defence training areas and facilities.

Specifically, the Department wishes to advise that the site is located well within the 115 dB(A) Community Annoyance Level (CAL 115). CAL 115 is a measure used to prevent 10% or greater of the community near Defence facilities being seriously affected by range noise.

It is the responsibility of the applicant/owner to ensure that any future dwellings (or development that has a habitable component) include noise and vibration attenuation measures in its design, layout and construction.

Attachments

AT-1View	Locality Plan	1 Page
AT-2View	Plan of Subdivision	1 Page
AT-3View	Objection in Confidence	1 Page

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Planning & Development Report No. 15/09

SA6/2009 - 446 Lot Staged Residential Subdivision

Author: Mark Ihlein

FILE: SA6/2009

Applicant: Singleton Council.

Owner: Singleton Council.

Land and Location: Lot 1 DP 263983, Lots 11 to 18 DP 752455, Lot 23 DP752455, Lot 1 DP 45591, Lot 21 DP1000661, Lot 1766 DP1074871, Lot 1800 DP 1129166, Bridgman Road, 186 Gardner Circuit, 165 McMahons Way, Singleton.

Zoning: 2 – Residential.

Proposal: 446 Lot staged residential subdivision as part of “The Pinnacle” residential subdivision.

Date of Application: 26 February 2009.

Responsible Officer: Simon Pocock, Town Planning Consultant, Compass Planning Pty Ltd.

Executive Summary:

The proposal comprises a 446 Lot staged residential subdivision and forms part of ‘The Pinnacle’ residential subdivision estate at Singleton Heights. The proposal encompasses the remaining Council land bank north of Gardiner Circuit and is to be developed in a series of stages. Presently much of the site comprises cleared open grassland having previously been used for grazing. Existing gullies are heavily eroded as a consequence of past clearing and poor land management practices. The proposed subdivision is generally considered satisfactory with various environmental studies submitted with the application establishing that the proposal is anticipated to have minimal environmental impact.

It is recommended consent be initially granted to the first 95 lots being Stage 7 as there are unresolved traffic upgrade issues associated with the Bridgman Road and Highway intersection. A further traffic assessment is required in this regard.

Proposal:

The applicant is seeking approval for a 446 lot staged residential subdivision which forms part of ‘The Pinnacle’ residential subdivision and comprises Council’s remaining land bank north of Gardiner Circuit. The extent of works includes road works, drainage, landscaping and open space.

A copy of the locality plan and proposed development are appended to this report as Attachment 1. Large scale, coloured copies of the plans and elevations of the proposal will be displayed at the Council Meeting.

History:

The subject site, which comprises an area of land of some 89ha, is part of Singleton Council’s land bank and is designated as part of ‘The Pinnacle’ residential subdivision and constitutes all the remaining Council land bank north of Gardner Circuit. Earlier stages of ‘The Pinnacle’ residential subdivision, stages 4, 5 & 6 including the construction of the extension of Gardner Circuit to Bridgman Road have been constructed.

Site Characteristics:

The subject site comprises Lot 1 in DP 263983, Lots 11 to 18 & 23 in DP 752455, Lot 1 in DP 45591, Lot 21 in DP 1000661, Lot 1766 in DP 1074871, Lot 1800 in DP 1129166. The site, which comprises an area of some 89ha, is bounded by Bridgman Road to the east, a railway line to the west, previously constructed stages of The Pinnacle residential subdivision to the south and privately owned rural 1(a) zoned land to the north.

The Statement of Environmental Effects (SOEE) describes the site ‘as characterised by rolling terrain and a number of natural gullies that adjoin a main drainage channel to the Hunter River. Vegetation on the site consists of a mixture of open grassland or pasture, narrow-leaved ironbark woodland, spotted gum and riparian woodlands. The area to be developed is mostly grassland with the gullies predominantly covered with spotted gum trees and riparian vegetation’.

The SOEE further notes that ‘historically the site has been used for cattle grazing with scattered bushland bordering the creek alignments. Considerable amounts of vegetation have previously been cleared for the purpose with little or no care in relation to the erosion of exposed surfaces. Exotic grass and herb species are visible in some areas and are more common in the open grassland areas that have been used previously for agriculture and domestic purposes. Landform consists of sedimentary deposits with some isolated outcrops of bare soil. The site is not currently being used for agriculture or any other purpose as the site has been earmarked for future residential development.’

Statutory Considerations:

Those matters considered relevant in the assessment of this application with respect to Section 79C of the Environmental Planning and Assessment Act, 1997 include:

(a) the provision of:

(i) Any environmental Planning instrument.

The Singleton Local Environmental Plan 1996 (SLEP) notes that the subject land is zoned 2- Residential and the proposed residential subdivision is permissible with Council consent.

The proposed subdivision is consistent with the zone objectives.

(ii) Any draft environmental planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority.

No such instrument applies.

(iii) Any development control plan

Singleton Development Control Plan (DCP) is applicable to the proposed development with the following Elements of the DCP particularly relevant:

Element 6- Subdivision

The proposed subdivision has had appropriate regard to the subdivision design parameters of the DCP which seek to ensure that subdivisions have regard to the environment and long-term effects on road networks, utilities, services and the like. Specifically the design criteria that are required to be considered include:

· Site analysis – identification of the site’s natural and man-made constraints and opportunities,

· Solar access and energy efficiency – to maximise solar access to proposed lots to be created by the subdivision,

· Site frontage – to ensure allotments have adequate frontage for driveway access, services and areas for placement of rubbish bins,

· Allotment dimensions – to promote creation of allotments with sufficient area and dimensions to accommodate a range of building designs.

The proposed subdivision has had appropriate regard to these matters and will provide an orderly and efficient subdivision of the land in a manner consistent with the previously developed stages of the Pinnacle Estate.

Element 7 – Infrastructure Provision

The intent of this Element is to provide an overview of infrastructure requirements for development including public roads, reticulated water provision, domestic effluent disposal, provision of telecommunications and electricity, location and screening of transport and parking facilities and provision of facilities for bicycles. In regard to the proposed subdivision the aim is to ensure the integrated, orderly, efficient and coordinated development of this infrastructure.

The proposed subdivision is considered to have appropriately achieved the aims of this element with the subdivision to be undertaken in a number of stages to ensure the orderly development of the land. Stage 7, which comprises the land adjacent to Bridgman Road, to be developed first with future stages to follow.

Element 10 – Landscaping

The proposed subdivision incorporates substantial areas of open space in the form of public reserves and retention of fingers of natural vegetation along the drainage lines and steeper slopes. Paved access/cycleways are proposed throughout the open space network.

The open space and vegetation retention strategy is consistent with the Ecological Impact Assessment submitted with the development application which recommended, among other things, retention of the main north-south drainage line including in the form of its tree canopy cover and modified understorey.

Element – 11 – Erosion and Sediment Control

The proposed subdivision will entail considerable earthworks and accordingly Council’s Assistant Development Engineer has recommended appropriate conditions to control erosion and prevent discharge into drainage systems and waterways. The applicant will also be required to prepare a Construction Management Plan which includes details of haulage routes, provision of truck and machinery wash down areas, details of dust mitigation, traffic control plans and storage/stockpiling areas. These conditions have been included in the recommendation.

Element 12 – Stormwater Management

A detailed stormwater management plan has been submitted with the subdivision masterplan which proposes the use of natural features to channel water into existing retention/detention basins on the northern side of Gardiner Circuit. In addition two wetlands are to be developed on the western branches of the existing gullies and incorporated as part of the open space network. The stormwater management system also comprises:

· Rainwater retention tanks,

· Surface flows from roads and residential areas,

· Piped flow (including inter allotment drainage),

· Gross pollutant traps,

· Flow through the natural water courses,

· Wetlands, and

· Detention/retention basins.

Council’s Assistant Development Engineer has requested submission of detailed drainage strategy and calculations prepared by a suitably qualified hydrology engineer and an appropriate condition has been included in the recommendation to address this matter.

Element 15 – Bushfire Risk Management

The subject site is identified, in part, as bush fire prone land and accordingly a Bushfire Protection Assessment prepared by Ecovision Consulting was submitted with the development application. The assessment established that the subject site contains a mix of bush fire attack categories ranging from medium to extreme to flame zone.

The proposed development constitutes integrated development pursuant to Section 100B of the Rural Fires Act, 1997 as the approval of the Rural Fire Service is required. The Rural Fire Service (RFS) have issued a bush fire safety authority under section 100B of the Rural Fires Act 1997 subject to a number of conditions. These conditions have been included in the recommendation.

(b) The likely impact of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality.

Flora & Fauna

An Ecological Impact Assessment report prepared by Ecovision was submitted with the Development Application. The report, which entailed field survey, literature review and database searches, established the following conclusions:

· “No threatened plant and/or fauna species listed on the Threatened Species Conservation (TSC) Act and Environmental Protection and Biodiversity Conservation ( EPBC) Act were observed within the site during the survey period;

· Elements of a TSC Act listed Endangered Ecological Community were observed throughout the drainage lines, which will be impacted by peripheral construction works (i.e Hunter Lowlands Redgum Forest);

· NO Endangered Populations and/or Critical Endangered Ecological Communities are known to occur within the site;

· No Critical Habitat listed on the TSC Act and/or the EPBC Act occurs within the site;

· The proposed development will have a minor negligible direct/indirect impact and will have no substantial affect on local biodiversity values in the medium to long term provided implementation of the recommended impact mitigation strategies; and

· The impact on local and/or regional wildlife corridors will be low as development will be predominantly restricted to areas of low ecological value

The report recommended the following mitigation measures;

1. “retention of the main north-south drainage line including in the form of its tree canopy cover modified understorey (i.e removal of weed species and management for urban uses),

2. Provide an offsite vegetation offset of at least 15ha to deliver and maintain and improve outcome for the 7.5ha of native vegetation loss from the site,

3. Replanting and weed management works throughout areas modified of installation of batters,

4. Recovery of important fauna habitat (i.e tree hollows) that is to be removed by subdivision construction for emplacement within retained habitats and/or offset area.”

The main north-south drainage line is proposed to be retained within the subdivision masterplan and appropriate conditions have been included in the recommendation regarding replanting and weed management and recovery of important fauna habitat.

Archaeology

An Archaeological Assessment report prepared by McCardle Cultural Heritage was submitted with the Development Application. McCardle Cultural Heritage has previously been commissioned by Singleton Council to undertake an archaeological assessment of all land owned by Singleton Council and identified for future residential subdivision in Singleton Heights including the land the subject of the current application. The only remaining artefact within the development site is an isolated scarred tree situated about 70m from the creek. The proposed subdivision works do not impact on the tree and a permanent protective fence is to be provided to protect the artefact.

Traffic

The Hunter Regional Development Committee (HRDC) has raised no objection to the proposed development provided the following matters are addressed and referred back to Council for consideration:

· The Committee supports the construction of a roundabout at the intersection of Gardiner Circuit and McMahon Way (west). Although a seagull treatment is recommended by the developer at the intersection of Bridgman Road and Gardner Circuit, other options should be investigated.

· The internal roadway width within the subdivision should be designed and constructed in accordance with Council requirements.

· Consideration should be given to implement traffic calming measures on internal roads.

· Shared footpaths for pedestrians and cyclists should be provided and should link to existing Council pathways.

· Consideration should be given to providing public transport facilities to cater for future public transport needs.

· All of the above to Council requirements.

Council advised the Committee that, as a consequence of the impact of development on local and state roads, a Section 94 contribution plan is in place for the upgrade of the intersection of the New England Highway and Bridgman Road. It was noted that the timing of the upgrade had not yet been agreed to between Council and the RTA.

The proposed development was referred to the Roads and Traffic Authority (RTA) as a category 2 development under the provisions of State Environmental Planning Policy (Infrastructure) 2007. The RTA has subsequently advised that it is unable to complete assessment as a study of the traffic impacts relating to the proposed development has not been provided and requests that a traffic study be carried out.

Council’s Development Engineer has concurred with the RTA advice in respect of the need for a traffic study in order that the ‘trigger’ for requiring the upgrade of the intersection of the New England Highway and Bridgman Road can be ascertained and appropriate conditions included in any development consent to address these works. In turn the timing of these works could impact on the timing of the Dunolly Road and Bridgman Road south improvements. Council’s Development Engineer acknowledges that the need to carry out a further traffic study may potentially delay the processing of the current application and therefore recommends that development approval be granted in respect of subdivision works associated with proposed stage 7 comprising an initial 95 Lots only and the remaining stages (8 to 14) be deferred pending submission and assessment of a further traffic study as requested by the RTA.

Having regard to the foregoing the report recommends that development approval be granted to subdivision works associated with Stage 7 and that the remaining stages (8 to 14) be deferred pending submission and satisfactory assessment of a traffic study. The Development of 95 lots as Stage 7 does not impact on any requirement for the possible upgrade of the New England Highway and Bridgman Road intersection.

Rail Noise & Vibration

A Road and Rail Noise Study was carried out by Heggies in June 2006 with a further study prepared in June 2008. The studies established that a noise wall, comprising a concrete or ‘lap and cap’ timber paling fence, was required adjacent to the rail corridor which runs generally parallel with the western boundary of the subdivision and that a separation buffer (approximately 60m) was necessary to ensure compliance with relevant noise criteria. However, no lots are proposed within any area that would be negatively impacted by rail noise.

Air & Water Quality

While the proposed subdivision is located on the perimeter of an existing residential precinct there will be potential for short-term adverse air and water quality impacts to arise during the construction phase including dust from construction activities and sedimentation of local creek lines. The applicant proposes the preparation of an Environmental Management Plan to address these issues and this matter has been addressed in the recommendation.

Landscape & Visual Impacts

A comprehensive landscape strategy submitted with the subdivision masterplan proposes the retention of substantial fingers of existing vegetation along the drainage lines, steep slopes and public reserves. Substantial lengths of internal higher order roads within the subdivision border the open space network to maximise vistas and views, provide casual surveillance while minimising the physical and visual restriction of lot fences enclosing the open space network.

(c) The suitability of the site for development.

The subject site is considered suitable for the proposed development and is not likely to have any adverse environmental impact. The site can be readily service with the necessary infrastructure including reticulated water and sewer, electricity, telecommunications and roads.

(d) Any submissions made in accordance with this Act or the regulations.

One submission was received from a property owner who resides on the northern side of Pioneer Road in response to public notification of the proposed development. The submission objects to the proposal on the basis that the proposed subdivision will effectively deny the objector from developing their land for residential purposes on the basis that there will be insufficient sewer and water infrastructure available to their property.

Comment:

This objection relates to the Huntergreen development area located to the east of Bridgman Ridge along Pioneer Road. The Manager Water & Waste advises that infrastructure has been sized for the existing zoned residential land, including the Huntergreen area.

Sustainability:

Social: The proposed subdivision will have positive social benefit through the provision of additional residential land within the Singleton LGA to meet demand. In the short term, during the construction phase, the project will provide employment opportunities while, in the longer term, the increased population within the Singleton LGA will enhance the viability and vitality of Singleton.

Environmental: The proposed subdivision is not anticipated to have any significant adverse environmental impact as the masterplan for the subdivision has sought to incorporate the recommendations of various studies prepared in respect of the subdivision including ecological assessment, bushfire hazard, archaeological assessment, traffic impact and acoustic assessment.

Financial: The proposed development has significant financial implications for Singleton Council as the developer of the proposed subdivision. The progressive development and sale of Council’s remaining land bank north of Gardiner Circuit will generate substantial positive cash flow revenue for Council which will be utilised to fund other capital works and strategic projects.

(e) Public Interest:

The proposed development is considered to be in the broader public interest as it will provide within the local government area of Singleton additional residential land to meet the current demand.

Conclusion:

The proposed 446 lot residential subdivision, representing development of Council’s remaining land bank north of Gardiner Circuit, is consistent with the 2 Residential zone objectives and will provide additional residential land supply to meet community demand. Developed in accordance with the recommendation of the various environmental studies and recommended conditions of development consent the proposed subdivision is not anticipated to have any significant environmental impact.

Notwithstanding the above a traffic study, prepared in accordance with the RTA’s and Council’s Development Engineer’s advice, is considered appropriate in order to determine the timing of works associated with the upgrading of the intersection of New England Highway and Bridgman Road. Acknowledging that the preparation and assessment of this traffic study would incur unnecessary delay to the processing of the current application it is considered appropriate that development approval be granted to Stage 7 subject to the recommended conditions and that the remaining stage be deferred pending submission and assessment of a traffic study.

RECOMMENDED that:

A – Development consent be deferred in respect of stages 8 to 14 of Subdivision Application No. 6/2009 pending preparation and satisfactory assessment of an amended traffic study to determine the requirements for the upgrading of the New England Highway/Bridgman Road intersection.

B – Development consent be granted in respect of proposed stage 7 comprising 95 lots of Subdivision Application No. 6/2009 subject to compliance with the following conditions of consent:

1. APPROVAL IN ACCORDANCE WITH THE PLANS

The development will be carried out in accordance with the development application, accompanying plans and documents described as:

· Statement of Environmental Effects prepared by Engineering Management Consulting Pty Ltd dated 29/09/2008

· Masterplan cover sheet 89000405-CS1,

· Masterplan proposed lot layout 89000405-LL1,

· Masterplan road hierarchy and staging plan 89000405-SP1,

· Masterplan McMahon Way longitudinal section 89000405-LS1,

· Masterplan proposed cycleway routes 89000405-CW1,

· Masterplan stormwater concept plan 1 of 4 89000405-SW2,

· Masterplan stormwater concept plan 2 of 4 89000405-SW3,

· Masterplan stormwater concept plan 4 of 4 89000405-SW5,

· Masterplan stormwater concept plan 3 of 4 89000405-SW4,

· Revised layout masterplan L01 dated 14/08/2008

· Masterplan slope analysis plan 89000405-SA1,

· The Pinnacle, Singleton Masterplan 89000405-1dated 11/02/2008

· Plan of preliminary water & sewer layout dated 8 August 2009.

Notes:

· Any alterations to the drawings and/or documentation, as approved by Council, will require further Council consent as per s96 of the Environmental Planning and Assessment Act.

· No other works or activities, other than those approved by this consent notice, may be carried out without prior consent from Council.

Reason: To ensure that the development is carried out in accordance with the submitted plans and accompanying documentation.

2. LAPSING OF CONSENT

Consent for the development will lapse after 5 years. Note that this relates to the period within which the development must commence.

Reason: To specify the period for the lapsing of consent.

3. DAMAGE CAUSED DURING CONSTRUCTION

The applicant will repair any damage to a public road or associated structures such as kerb & gutter, drains, footpath and utility services caused as a consequence of the development works.

The work is to be completed to Council’s satisfaction prior to the issue of a Subdivision Certificate.

Reason: To ensure that any damage to Council owned or maintained infrastructure is repaired.

4. PROVISION OF FOOTPAVING

The provision, at no cost to Council, of concrete footpath and pram ramps at intersections and crossings on one side of all Roads for the proposed development.

The footpath is to be a minimum 1.2 m wide and is to include a minimum 100mm concrete with SL72 reinforcement and to be constructed on 75mm compacted road base on compacted sub grade. Expansion joints and dummy joints are to be at 1.2.and 12m spacing respectively. All other details are to be in accordance with Singleton Council’s construction specifications.

All works are to be completed prior to the issue of a Subdivision Certificate. Plans showing location and alignment are to be approved prior to the issue of a Construction Certificate.

Reason: To ensure the lots created by the subdivision are provided with suitable footpath facility.

5. EXCAVATION / FILLING

Plans showing the extent of excavation and/or filling together with details of the method of retaining, draining and stabilising the disturbed areas shall be submitted to and approved by Council prior to issue of the Construction Certificate.

Reason: To determine that satisfactory arrangements have been made to reduce environmental and building damage.

6. REMOVAL OF TOPSOIL

Topsoil shall only be stripped from approved areas and shall be stockpiled for re-use during site rehabilitation and landscaping. Details shall be submitted to and approved by Council prior to release of the Construction Certificate.

Reason: To minimise erosion and silt discharge and ensure valuable topsoil resources are protected.

7. SEDIMENT AND EROSION CONTROL

The control of erosion and the prevention of silt discharge into drainage systems and waterways will be necessary in accordance with Council’s Development Engineering Specifications and LANDCOM’s Managing Urban Stormwater Soils and Construction (bluebook). Erosion control measures are to be implemented prior to the commencement of any earthworks and shall be maintained until satisfactory completion and restoration of site earthworks, including revegetation of all exposed areas. An erosion and sediment control plan is to be submitted to Council for approval prior to the issue of a Construction Certificate.

Reason: To ensure protection of the environment by minimising erosion and sediment.

8. SEWER

All sewer services necessary to service the development must be provided in accordance with Council’s requirements. The sewer services shall be designed and constructed in accordance with Council Development Construction Standards for Water and Sewer (Oct 1996).

The sewer design is to be approved by Council prior to the issue of a Construction Certificate. All sewer works for the development must be approved and accepted by Council prior to the issue of a Subdivision Certificate. A WAE plan will be required to be submitted to Council prior to the issue of a Subdivision certificate.

You are advised to contact Council’s Utilities Engineer prior to undertaking this work.

Reason: To comply with Council policy.

9. WATER

All water services necessary to service the development must be provided in accordance with Council’s requirements. The water service shall be designed and constructed in accordance with Council Development Construction Standards for Water and Sewer (Oct 1996).

The water design is to be approved by Council prior to the issue of a Construction Certificate. All water works for the development must be approved and accepted by Council prior to the issue of a Subdivision Certificate. A WAE plan is to be submitted to Council prior to the issue of the Subdivision Certificate.

You are advised to contact Council’s Utilities Engineer prior to undertaking this work.

Reason: To comply with Council policy.

10. POWER SUPPLY

The applicant will provide documentary evidence from Energy Australia that satisfactory arrangements have been made for:

· The provision of a grid based underground electricity supply to each of the resultant lots on the subdivision.

Reason: To ensure the provision of power to each resultant lot in accordance with Council policy.

11. TELEPHONE SUPPLY

The applicant shall provide documentary evidence from Telstra that satisfactory arrangements have been made for the supply of telephone services to each of the proposed lots.

Reason: To ensure the provision of usual services to each of the lots.

12. SERVICE RELOCATIONS

Reason: To ensure that any required alterations to utility infrastructure are undertaken to acceptable standards at the developer’s cost.

13. ARCHITECT DESIGNED LANDSCAPING

The provision and maintenance of landscaping to include:

· Street tree planting, two trees per residential frontage.

· Reshape, stabilize and re-vegetate eroded gully lines and areas of erosion and demonstrate compliance with the requirements of the Rural Fire Service.

Landscaping to include walking trails and cycleways to link street footpaths to Public Reserves.

A suitable qualified landscape architect is to undertake the design and supervise construction. The landscape design is to be approved by Council’s Development Engineer prior to the issue of a Construction Certificate. All landscaping works are to be completed prior to the issue of a Subdivision Certificate.

A twelve months maintenance period will apply for all landscaping works and Council will require a bond to ensure that plantings are properly maintained and established at handover at the end of the maintenance period.

You are advised to contact Council’s Manager Parks and Facilities at the initial design stage.

Reason: To ensure that the landscaping enhances the overall appearance of the development and to protect and enhance the natural environment.

14. ROAD CONSTRUCTION

The registered proprietor/s of the land shall construct the following in accordance with Council’s Development Engineering Specifications and AUSTROADS guides. The design is to be set out on a set of plans, three(3) copies which are to be submitted to and approved by Council prior to the release of the construction certificate for the Civil works. Note the applicant will be required to enter into a works agreement with Council for any works within a public road.

McMahon Way

Construct McMahon way from the end of stage-6 with following intersections and standards,

· Construct 11m pavement with 20 m road reserve, two (2) coat 14/10 hot bitumen seal and S.S.C type ‘SA’ upright kerb and gutter at the edge of the pavement.

· Design traffic loading for pavement design is to be 2x10⁶ ESA

· A Rural type ‘AUR’ intersection with sealed shoulders at the intersection of McMahon way and Gardner Circuit in accordance with AUSTROADS-Guide to traffic engineering practice –part 5

· Four T-intersections are to be constructed at the intersections of proposed McMahon way and local Roads in accordance with Council specifications.

The geometry of the intersection of McMahon way with local roads is to satisfy safety requirements.

· Traffic calming treatment is to be provided as indicated in the master plan, (D/No:89000405-1) incorporating a Bus stop and shelter.(In consultation with the Bus companies).

· Maximum longitudinal grade of Mc Mahon way should be 12%.

· At the end of stage- 7 a temporary turning circle is to be constructed with radius 12m.

· Turf from kerb to boundary for all footpaths.

· Design work on Mc Mahon Way to extend a minimum of 50 m past end of construction.

Local Roads

Construct local roads in accordance with following standards,

· Construct 9m pavement with 18m road reserve 30mm AC 10 and S.S.C type ‘RT’ Roll top kerb and gutter type at the either side of the pavement.

· Design traffic loading for pavement design is to be 3x10⁵ ESA

· Turf from kerb to boundary for all footpaths.

· A maintenance bond of 5% of the construction works is to be lodged with council as security during the 6 months maintenance period.

· All works is to be completed to Council’s satisfaction prior to the release of a subdivision Certificate for the development.

· A 7 mm prime seal shall be laid under all asphalt. A minimum time lapse of 4 weeks between primer seal and final asphaltic works.

· The feasibility of gaining safe property access shall be demonstrated to all lots having regard to driveway grades, footpath continuity and combined crossfall.

· The road design should endeavour to achieve 90% of all lots have driveways with a longitudinal grade flatter than 15%; and the remaining have the maximum longitudinal grade of 25%.

· Sloping land, by means of cut/fill, batters and/or retainer walls are to be transformed generally suitable for slab on ground construction that complies with Council’s DCP.

Reason: To ensure that adequate and safe all-weather access is available to the development.

15. DEDICATION OF ROAD

All roads within the subdivision shall be dedicated as public roads at no cost to Council. The public roads shall be delineated on the final plan of subdivision submitted with the application for a Subdivision Certificate.

Reason: To ensure adequate physical and legal access is available to each new allotment

16. DRAINAGE DESIGN

The applicant shall demonstrate that the development will not increase the limits of upstream and downstream flooding for floods over the range of 1 in 1 year to the 1 in 100 year Average Recurrence Interval (ARI) storm events by the inclusion of on-site stormwater detention controls. Additionally, the provision of a stormwater system with water quality control facilities to treat the stormwater runoff from the development as outlined in Singleton’s DCP to meet Council’s performance requirements.

A detailed drainage design shall be prepared for the disposal of roof and surface water from the site, including any natural runoff currently entering the property. The number of points of discharge will be minimised to assist in the prevention of erosion. Details of on-site storage and water cycle management and the method of controlled release from the site and connection to an approved drainage system in accordance with Council’s Development Engineering Specifications. The detailed plans, specifications and copies of the calculations, including existing and proposed surface levels, sub-catchments and conduit sizing appropriate for the development prepared by an engineer suitably qualified and experienced in the field of hydrology and hydraulics. Plans are to be approved prior to the release of the Construction Certificate.

Note: Construction shall be completed prior to the release of the Subdivision Certificate.

Reason: To ensure that the development is adequately drained and will not increase the flood hazard or flood damage to other properties or adversely affect flood behaviour.

17. SUBDIVISION REQUIREMENTS

Following the final survey, each lot is to comply with Council’s subdivision requirements and DCP.

Reason: to ensure that the subdivision is carried out in accordance with Council’s subdivision requirements.

18. SUBDIVISION CERTIFICATE

Reason: To provide for certification of the subdivision plan.

19. SUBDIVISION CERTIFICATE FEE

Subdivision Certificate Fee

$150.00 + $10 per additional lot

No. Additional Lots. 94

$1090.00

Reason: To comply with Council’s adopted fees and charges.

20. FENCING

All property boundaries adjoining a public or future public space shall be fenced with a 1.8m colorbond fence ‘Evergreen’ or equivalent. The fence shall be erected in accordance with the manufacturer’s specification and completed prior to the issue of a Subdivision certificate.

Reason: To reduce the impact of the development on the visual environment.

21. STREET LIGHTING

Street lighting is to be provided along the extent of the frontage of all new roads and intersections for the site. The lighting is to be designed in accordance with the AS1158 and the requirements of Energy Australia and all design and installation is to be at the applicant’s expense.

The lighting will be completed prior to issue of the subdivision certificate.

Reason: To ensure that adequate street lighting is provided

22. CONSTRUCTION MANAGEMENT PLAN

A construction management plan shall be submitted with the application for the Construction Certificate. The management plan shall include:

(a) Details of sedimentation and erosion control

(b) Details of haulage routes
(b) Details of provision of truck and machinery wash down areas.

Note: All trucks and machinery must be free from all foreign material where such material is likely to cause pollution. An area must be set aside for the cleaning of concrete agitator trucks.

(e) Traffic Control Plans.

(f) Details regarding provision of areas set aside for the storage/stockpiling of:

            (i)      Construction refuse
(ii)     Construction materials
(iii)    Raw materials such as sand, soil, mulch and the like

(iv) Details regarding the provision of facilities for workers associated with the development.

Reason: To reduce the environmental impact on the site during the construction period.

23. DEVELOPMENT CONTRIBUTIONS

Development Contributions are required to be paid for the development in accordance with the Singleton Development Contributions Plan 2005/06 or subsequent amending instrument/s.

Contributions are subject to annual adjustment such that actual contributions will be those current at the date of payment. At the time of preparation of the determination, development contributions for the development are as follow:

Development Type/Location: · North Singleton Urban Expansion Area Dwelling-House or Lot
Facility Type	Development Contribution per Lot/Dwelling/ET	Number of Dwellings/ET’s	Total Development Contributions at time of determination
LGA Public Open Space & Recreation	$4,111.00	No. 95	$ 390,545.00
LGA Community Facilities	$819.00	No. 95	$ 77,805.00
Singleton Traffic & Parking	$ 2,349.00	No.95	$ 223,155.00
Preparing Plans	$28		$28.00

Contributions are to be paid prior to the release of the linen plan.

Reason: To implement the provisions of the Singleton Development Contributions Plan 2005/06, a copy of which is available for inspection at Council offices during normal office hours.

24. WATER & SEWER DEVELOPER CHARGES FOR THE SINGLETON LOCAL GOVERNMENT AREA

Water and sewer developer charges are required to be paid for the development in accordance with the ‘Singleton Council Sewerage Developer Charges Calculation, May 2006’ and the ‘Singleton Council Water Developer Charges Calculation, May 2006’ or subsequent amending instrument/s:

Developer charges are subject to annual adjustment such that the actual charges will be those current at the date of payment. At the time of preparation of the determination, developer charges for water and sewer are as follow:

Infrastructure Type	Developer Charges per ET (Equivalent Tenement) 2005/2006	Number of ET’s (Equivalent Tenements) created by the development	Total Developer Charges at time of determination
Water	$4,537.00	No.95	$431,015.00
Sewer	$2,722.00	No.95	$258,590.00

Note:

· The Water and Sewer Developer Charges for the Singleton Local Government Area (LGA) have been prepared in accordance with DEUS Guidelines.

· Water and Sewer developer charges are separate charges to sewer and water connection fees. The proponent shall contact Council’s Water and Sewer Section prior to water and sewer connection being commenced.

The payments are to be received by Council prior to the issue of the Construction Certificate (or where a Construction Certificate is not required – prior to the release of the linen plan).

Reason: To assist with costs of major infrastructure required to supply water and sewer services.

25. EASEMENTS TO BE DETAILED ON LINEN PLANS

Linen plans deposited with Council for release, must contain appropriate easements to protect public infrastructure on private land(s) (water, sewer, etc) and access.

Reason: To ensure that linen plans contain appropriate easements.

26. TREES

Trees which are required to be removed as part of this consent which contain, or potentially contain hollows, are to be sectionally dismantled taking care to minimise harm to resident wildlife. Tree removal and dismantling must be supervised by an experienced wildlife carer who holds an appropriate National Parks and Wildlife Services Licence. Wildlife must be relocated locally to an area with adequate resources and provided with a nest box.

Reason: To protect native wildlife.

27. HABITAT RESTORATION PLAN

The applicant is to prepare and submit to Council’s Development Engineer for approval a habitat restoration plan (HRP) for the proposed development. The HRP is to have due regard to the following specific requirements:

· A suitably qualified and experienced professional bush regeneration contractor is to be engaged to carry out revegetation planting, restoration and maintenance weed control specified in the HRP.

· The minimum qualification and experience required for the bush regeneration contractor is a TAFE Certificate 2 in Bushland Generation and two years demonstrated experience.

· Restoration areas are to be maintained for a minimum of three years.

· Any plant stock used in revegetation will be sourced from local derived material where possible.

Reason: To comply with Council’s commitment to bush regeneration and landcare.

28. CYCLEWAY

The registered proprietor of the land shall construct the cycleway facility as indicated in the proposed master plan and in accordance with Council design and construction specifications. The details are to be submitted to and approved by council prior to release of the construction certificate.

Cycleway is to be constructed on the western side of the proposed stage 7 development and connect with the existing cycleway located in the northern of the detention basin “A” as indicated in the proposed master plan(D/No: 89000405-CW1) in accordance with the following standards:

· The cycleway is to be a minimum 2.5m wide with 750mm shoulders either sides and is to include a minimum 125mm concrete with SL72 reinforcement and to be constructed on 75mm compacted road base on compacted sub grade.

· Expansion joints and dummy joints are to be at 2.5 m and approximately 12.5m spacing respectively.

· All connection and crossings should be designed and constructed so as to encourage safe and correct use by cyclist.

· All details are to be in accordance with Singleton Council’s Development Control plan Engineering Specifications DCP.

· All works are to be completed prior to the issue of a Subdivision Certificate.

Reason: To ensure the lots created by the subdivision are provided with suitable access to cycleway facility.

29. ARCHAEOLOGICAL SITES

Should any works be undertaken that are likely to affect any Aboriginal sites and/or objects, a Section 90 Consent Approval under the NSW National Parks & Wildlife Service Act 1974 is required prior to undertaking such work.

Should any Aboriginal objects or sites be located during development on the subject land, the developer is required by law to stop work and immediately inform the NSW National Parks & Wildlife Service.

The artefact identified in the SOEE (SC/70) of the proposed development site should be protected by a 1.8m high permanent protective fence with a lockable gate.

Reason: To advise the applicant of their responsibilities under s90 of the NSW National Parks & Wildlife Service ACT 1975 and to protect Aboriginal objects and/or sites.

30. Compliance with the following conditions of the Bush Fire Safety Authority issued by the Rural Fire Service under section 100B of the Rural Fires Act 1997:

General Conditions

1. The development proposal is to comply with the subdivision layout identified on the drawing prepared by Cardno (NSW) Pty Ltd numbered 89000405-SP1, Rev 1.

Asset Protection Zones

2. Upon commencement, the entire development of each stage is to be hazard reduced so that all proposed lots have the vegetation managed as an outer protection area (OPA) as outlined within section 4.1.3 and appendix 5 of ‘ Planning for Bush fire Protection’ 2006 and the NSW Rural Fire Service’s document ‘Standards for asset protection zones.’

3. For proposed Stage 10 a temporary 10 metre APZ is required for proposed residential development for the western elevation until such time that Stage 12 is developed.

4. For Proposed Stage 11 a temporary 10 metre APZ is required for proposed residential development for the north-eastern elevations until such time that Stage 12 is developed and for the northern elevation until such time that Stage 13 is developed.

5. For Proposed Stage 12 a temporary 10 metre APZ is required for proposed residential development for the western elevation until such time that Stage 14 is developed.

6. For Proposed Stage 13 a temporary 10 metre APZ is required for proposed residential development for the northern elevation until such time that Stage 14 is developed.

7. A plan of management shall be prepared and signed off by Council for the maintenance of asset protection zones that are provided within land to be dedicated to Council. A 20 metre APZ is to be provided to lots with direct vegetation interface and should consist of 10 IPA and 10 OPA. The plan shall include the responsible management party, methodology for management and the proposed management regime.

Water and Utilities

8. Water, electricity and gas are to comply with section 4.1.3 of ‘Planning for Bush Fire Protection 2006.’

Access

9. Public road access shall comply with section 4.1.3(1) of ‘Planning for Bush Fire Protection 2006.’

Reason: To ensure implementation of bush fire management strategies.

Attachments

AT-1View	Locality Plan	1 Page
AT-2View	Subdivision Concept Plan	1 Page
AT-3View	Objection - J & H Langham	1 Page

Mark Ihlein

Manager Planning and Development Services

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Community Services Report No. 14/09

Regional and Local Community Infrastructure Program - Strategic Projects Round 2 - 2009-2010

Author: Jennifer Blythe; Alan Fletcher; Anthony Egan; Jennifer Underwood; Andrew Short; Mursaleen Shah

FILE: 08/0351

Executive Summary:

This report is for Council to consider whether it should endorse an application for funding from the Regional and Local Community Infrastructure Program – Strategic Projects Round 2 2009-10.

Two projects are suitable for deliberation, one being the Singleton Central Business District (CBD) Streetscape Improvement Project and the other being Access All Areas: Facilities for the Whole of Community Participation (Access All Areas).

It is recommended that an application for Access All Areas be put forward as a project to be considered by the Commonwealth Government.

Background:

The Australian Government has made an additional $120 million available to local government for strategic projects under its Regional and Local Community Infrastructure Program – Strategic Projects Round 2. The program is to support local jobs and provide long-term benefits to communities by assisting Councils to build and modernise infrastructure.

This funding program is additional to the Regional and Local Community Infrastructure Program wherein $100 million is available to councils on a non-competitive basis. Under this program Singleton Council was allocated $147,000 and has submitted applications to have the money directed to projects for Singleton Netball Association, the Singleton Visitor Information Centre and Colleen Gale Children’s Centre, as per Council Resolution Number 288/09.

Round 1 of this funding program was available in December 2008 and Singleton Council submitted an application entitled Singleton Disability Access All Areas: Facilities for Whole of Community Participation seeking $3,314,527. This application was as a result of Council Resolution Number 384/08 and was not successful.

In October 2009 Singleton Council’s Community Grants Project Officer contacted the funding body (The Department of Infrastructure, Transport, Regional Development and Local Government) to ascertain any feedback as to why the previous application was not successful. The Officer was advised that the application met the eligibility guidelines and may be useful as a basis for submitting a revised application for the RLCIP-SP Round 2. Additional feedback was provided being to ensure the project plan for each stage of the project was readily accessible. However, the funding body was not able to comment on the actual reason why the application was declined.

The RLCIP-SP Round 2 funding is available on a nationally competitive basis for a limited number of large strategic projects seeking a minimum Commonwealth contribution of $1 million. There is a limit of one application per council.

To be deemed eligible, projects must be: (1) “additional” (not in the current budget) or be an additional stage of a project that is currently underway; and be (2) “ready to proceed” (the project must commence construction within six months of signing the funding agreement).

Councils will have a greater chance of success if they can quantify community benefit and demonstrate sustainability of the project. Councils are encouraged to identify projects which consider the needs of the Indigenous population and include environmental sustainability such as green building technologies.

Given the above broad eligibility criteria of being additional, ready to proceed and requesting a minimum Commonwealth contribution of $1Million it is considered that there are only two projects that Council can consider to put forward:

1. Singleton Central Business District (CBD) Streetscape Improvement Project;

2. Access all Areas Facilities for the Whole of Community Participation.

The Singleton Central Business District Streetscape project has had six stages completed to date.

At a meeting of Council held on 7 July 2008, it was resolved to, among other things, “adopt the figure of $6.68m exclusive of GST for the practical project budget for the Singleton Streetscape Project”; “extend the consultation period until December 2008”; and “complete the detailed design following the consultation period up until April 2009”.

On 27 January 2009, Council resolved that:

1. Council note the feedback from the community during the consultation process of the Singleton Streetscape Improvement Plan as documented in the report;

2. Council defer further consideration of the Streetscape Plan until it receives and considers the results of the Singleton Town Centre Traffic and Parking Study;

3. Council request the Streetscape Committee takes on board, commends and prioritises collated community comment and feedback in a report to Council;

4. Upon receipt and consideration of the Traffic and Parking Study and Streetscape Committee Report, Council makes a determination regarding whether or not to revise the Singleton Streetscape Plan;

5. The current funds allocated for Street Beautification be expended on Street Beautification;

6. Council consider allocating funds for a revised plan and detailed design in the 2009/2010 budget;

7. A further report comes back to Council.

However, on 16 April 2009, the Manager Finance advised the Streetscape Advisory Committee that there were no funds available for Streetscape in the 2009/10 Draft Budget. It was therefore recommended by the Committee that approximately $267,000 of unexpended funds previously allocated to street beautification works be redirected towards funding the final design plans. This recommendation was put to Council and resolved as such on 27 April 2009.

At present, further investigation works are continuing into the production of a concept plan that satisfies both the needs of the community and budgetary constraints that exist. Once a satisfactory result is achieved in this respect, detailed design plans can then be produced.

As previously mentioned an application was made to RLCIP-SP Round 1 in December 2008 titled Singleton Disability Access All Areas: Facilities for Whole of Community Participation. The application was seeking funds to:

1. Construct a Hydrotherapy Pool and Barrier Free Amenities Block at the Singleton Gym & Swim;

2. Construct Stage 2 of the All Abilities Playground at Rose Point Park;

3. Construction of Disability Access Plan works including 4kms of footpath and 130 kerb ramps as well as access upgrades to existing Council facilities.

RLCIP-SP Round 2 is now open and the above project may be resubmitted, with modifications as necessary, for consideration.

In order to maximise the chance of the project being funded a number of changes to the project are suggested. It is recommended that Council not apply for funding to construct the entire 4kms of footpaths and the 130 kerb ramps as detailed in Council’s Singleton Disability Access Plan 2009/2010 - 2019/2020. It was decided that this degree of works was excessive and the expense required to address the lower priority works would considerably reduce the likelihood of the grant being successful.

Therefore it is recommended that Council apply for funding to provide footpaths to address the top Priority Zones 1,2,3 and 4 (of the 5 Priority Zones); and funding to address the top Priority Zones 1 and 2 for Kerb Ramps (of the 5 Priority Zones) (43 ramps in total).

Similarly it is recommended that Council not apply for funding to provide access to its facilities as listed in the Singleton Disability Access Plan 2009/2010 including Out of School Hours Centre, Senior Citizens Centre, Community Services Centre, Colleen Gale Children’s Centre, Public Toilets, Sale Yards, Civic Centre, Administration Centre and the Works Depot. The RLCIP-SP Round 2 Guidelines specifically state that upgrades to council offices and funding for toilet blocks are not eligible. The funding body may also consider it Council’s responsibility to provide suitable access to its own premises and requesting funding for this work may jeopardise the possibility of securing funding for the remainder of the project.

With regard to seeking funding for the Rose Point Park Inclusive Playground funding will be requested to construct Stages 5,6,7,8,9 and 10. To date, Stages 1 and 2 have been completed; Stage 3 is under construction and Stage 4 has funding allocated to it in the 2009/10 budget. It is not possible to seek funding for works which are already contained in Council’s budget.

Attachment 1 & 2 are the Staged Plans (August & November 2009) for Rose Point Park Inclusive Playground.

It is suggested that Council consider an application seeking funds to:

1. Construct a Hydrotherapy Pool and Barrier Free Amenities Block at the Singleton Gym & Swim. Funding required is $1,228,000.

2. Construct Stage 2 of the Rose Point Park Inclusive Playground. Funding required is $627,679.

3. Construction of Disabilities Access Plan works consisting of 1.445kms of footpath and 43 kerb ramps. Funding required is $332,000.

The total funding required to complete the above work is $2,187,679. This amount does not include the project management costs. The RLCIP-SP Round 2 grant will not fund project management costs, however, these costs will be costed and included as part of Council’s co-contribution to this project.

Applicant councils are required to provide a co-contribution toward the project and the Guidelines state that preference may be given to councils that provide greater co-contributions. Co-contributions may consist of cash and in-kind contributions. In addition to Council providing project management as an in-kind contribution, a cash contribution may significantly improve the chance of the application being successful.

Council has received a grant of $16,000 from the Department of Local Government for this playground and this grant can be listed as a cash contribution. In addition Xstrata Coal Glendell Mine has pledged $100,000, as part of their Developer Contributions, to assist in the provision of the hydrotherapy pool. This $100,000 would also be eligible to be listed as a cash contribution. Over the past two years Xstrata Coal has provided $200,000 towards the cost of constructing the Rose Point Park Inclusive Playground, however, it is not known at this stage if this funding can be included as a cash contribution (pending access to the secure online application process for this grant). Council resolved on 15 December 2008 to allocate funds from the Land Bank Restricted Asset Account of up to $200,000 should independent funds be needed to meet the guideline criteria. It is recommended that Council reconfirm these funding arrangements.

Management Plan:

Both projects contained within this report are contained within Council’s current Management Plan.

Stage 1 and 2 of the Rose Point Park Inclusive Playground have been completed and are listed in the Management Plan. Stage 3 and 4 are listed in the Management Plan and both have funding allocated in the 2009/10 budget.

Council Policy:

The Singleton Disability Access Plan was adopted on 6 April, 2009.

The Plan of Management for the Gym & Swim includes a Hydrotherapy Pool.

The Plan of Management for Rose Point Park (Sports Grounds and Riverside Parks) allows for playground construction.

Legislation:

The Commonwealth Disability Discrimination Act 1992 (DDA) makes it unlawful to discriminate against people with a disability in a number of areas. The aim of this project is to improve access for people of varying abilities.

Sustainability:

Social:

The three components of the proposed project will improve access to facilities, and the lifestyle of people of varying abilities and ages.

The Hydrotherapy Pool will benefit the frail/aged, the very young, people with disabilities and people undergoing rehabilitation following injuries.

The Rose Point Park Inclusive Playground will provide a secure, family-friendly recreation facility for families including children with differing abilities and their siblings.

The Priority Kerb Ramps and Footpaths will improve mobility for people in wheelchairs and walkers, the frail/aged in scooters and parents with children in prams.

Environmental:

The footpaths and kerb ramps will provide safe access for community integration and participation within infrastructure including recreational facilities, parks, shops, police station, courthouse and schools.

Financial:

The recommendation below provides for a commitment of $200,000 from Council's Land Bank Restricted Asset Account. The Land Development Restricted Asset Account was established to ensure that adequate funds are maintained in the account so that Council is at all times well positioned to undertake land development activities. Council resolved on 26 April 2005 that as part of the Annual Budget process Council would consider appropriate projects which could be funded from a contribution from the Land Development Restricted Asset Account. Projects that are to be funded from the Land Development Restricted Asset Account are to be of a strategic nature and/or capital projects that would benefit the Singleton Local Government Area.

As reported to Council in the September 2009 budget review the Land Development Restricted Asset Account is anticipated to have approximately $4.615 million as at 30 June 2010. At this point in time the Land Development Restricted Asset Account would be in a position to allocate up to $200,000 towards this project should Council's grant application be successful.

Consultation:

Extensive consultation has occurred with the Singleton & District Disability Advisory Committee for all aspects of the Access All Areas: Facilities for Whole of Community Participation. Consultation also occurred with the students and staff of the special needs unit at Hunter Street School, and with a landscape architect specialising in all access playgrounds. This consultation has led to the current 10 Stage plan for Rose Point Park Inclusive Playground.

Risk Management:

The means of reducing the risk of prosecution under the Commonwealth Disability Discrimination Act 1992 (DDA) is to have an adopted Disability Access Plan, which Council has, and an implementation plan that is within Council’s means to implement. To date Council has not had the financial means to implement its Disability Access Plan. If successful, this grant would help implement the plan and lower Council’s risk of prosecution.

Options:

1. Not make an application for funding from the RLCIP-SP Round 2 program for either project.

2. Make an application for funding from the RLCIP-SP Round 2 for the revised Access All Areas: Facilities for Whole of Community Participation as described in this report.

Conclusions:

It is recommended that Access All Areas be the preferred option due to the extensive documentation that already exists to support the application; the previous widespread community support for this project as evidenced by the number of letters of support received; and the strong support shown for this project by Councillors when they resolved to make an application to fund this project under the RLCIP-SP Round 1 program in December 2008.

Comments from the General Manager:

Initial assessment of the long term whole of life costs associated with the construction, operation and depreciation in relation to the hydrotherapy pool are still yet to be adequately quantified to my satisfaction.

As there are no Council Meetings planned prior to the submission date for the funding application (15 January, 2010), I am seeking Council’s delegated authority to undertake the necessary business and financial analysis to ensure that Council, should it be successful in receiving the grant, not be constrained with an unnecessary ongoing financial legacy.

Whilst the merits of the project are obvious, consideration must be given to the overall sustainability of Council and its operations.

RECOMMENDED that:

1. Authority be given to the General Manager to undertake a business and financial analysis as requested in respect of the hydrotherapy pool project;

2. Subject to the General Manager being satisfied on the long term financial viability and sustainability of the hydrotherapy pool and amenities block, following a complete business review of the project by Council’s auditors or other appropriately accredited business provider, Council make an application to the Regional and Local Community Infrastructure Program – Strategic Projects Round 2 2009-10 for funding to:

a. Construct a Hydrotherapy Pool and Barrier Free Amenities Block at the Singleton Gym & Swim.

b. Construct Stages 5,6,7 8,9 and 10 of the Rose Point Park Inclusive Playground.

c. Construct Disabilities Access Plan works consisting of 1.445kms of footpath and 43kerb ramps.

2. Council make a commitment of $200,000 from the Land Bank Restricted Asset Account towards the Regional and Local Community Infrastructure Program.

Attachments

AT-1View	Estimate Rose Point Park	1 Page
AT-2View	Rose Point Park Inclusive Playground	1 Page

Attachment 1	Manager Library Report No. 5/09
Draft Acceptance of Community Archives Policy	Acceptance of Community Archives

I N D E X

1. BACKGROUND 1

2. OBJECTIVES 1

3. SCOPE 1

4. DEFINITIONS 2

5. PRINCIPLES/BODY 2

6. RELEVANT LEGISLATION 2

7. RELATED AND ASSOCIATED COUNCIL POLICIES AND PROCEDURES 2

8. RESPONSIBLE OFFICER/POLICY OWNER 2

9. ROLES AND RESPONSIBILITIES 2

9.1 General Manager 3

9.2 Manager Library 3

9.3 Special Projects Librarian 3

9.4 Individual Staff 3

10. APPROVAL 3

11. MONITORING 3

12. REVIEW DATE 3

13. RECORDKEEPING, CONFIDENTIALITY AND PRIVACY 3

14. BREACHES AND SANCTIONS 3

APPENDIX 1 DONATION FORM 4-5

1. BACKGROUND

Singleton Public Library includes a custom built Archives Room. This room is temperature and humidity controlled and fire rated. As such, it is the most appropriate storage for Council’s Archives. Since the Library opened there have been inquiries as to Council accepting community archives for storage in the room. The Acceptance of Community Archives Policy provides scope for the acceptance of these items.

2. OBJECTIVES

The policy aims to:

2.1 Provide direction for staff when approached by community members who wish to donate material.

2.2 Outline the conditions of donation to Singleton Public library

3. SCOPE

· This policy applies to all Program Areas within Singleton Council, in that they will need to refer any archival inquires to appropriate library staff.

3.1 Community Archives offered to Singleton Public Library will be accepted under the following premises

· The material must meet the conditions outlined in Singleton Public Library’s Access Policy for Local Studies, Family History and Archives. However it is at the Manager Library’s discretion in not accepting material that does fall within the guidelines of this policy. For example the size and/or condition of the material may make them unsuitable for inclusion in the collection

· The material must relate to the Singleton Local Government Area. If the material offered relates to a surrounding local government area then the patron is to be referred to the appropriate staff member within that Council.

· If the material has a national significance as opposed to local significance then staff may suggest the patron liaises with State Library of NSW.

· Offer of material must be made in writing using the donation form attached to this policy

· Acceptance or refusal of material by Singleton Library staff must be made in writing, with a copy of this policy attached.

· Access to the material will be governed by the conditions laid out in the Access Policy for Local Studies, Family History and Archives.

4. DEFINITIONS

The Macquarie Dictionary defines:

4.1 “Community Archives” the documents or records relating to the activities, rights, treaties, constitutions etc of an individual, family, corporation or nation.

4.2 Because of their significant informational value these records are determined to be archival.

5. PRINCIPLES/BODY

Policy Statement

Singleton Public Library will be solely responsible for insurance and any necessary restoration of the material; However Singleton Public Library has no obligation to provide additional conservation treatment other than archival storage conditions.

6. RELEVANT LEGISLATION

· Local Government Act 1993

· State Records Act 1998

7. RELATED AND ASSOCIATED COUNCIL POLICIES AND PROCEDURES

Related documents to support this policy include:

· Proactive Acquisition plan for Local studies, Family History and Archives

· Introductory Tours for Local Studies, Family History and Archives Collections

· Strategic Plan for the collection and digitization of historical photographs

· Singleton Public Library Counter Disaster Plan

Related Policies include:

· Access Policy for Local Studies, Family History and Archives Collections

8. RESPONSIBLE OFFICER/POLICY OWNER

The Acceptance of Community Archives Policy:

8.1 Is issued under the authority of the Manager Library

8.2 Ownership rests with the Special Projects Librarian

9. ROLES AND RESPONSIBILITIES

The following sets out the framework of responsibilities for the implementation of the Libraries Acceptance of Community Archives Policy.

9.1 General Manager

The Act places on the General Manager a duty to ensure that the Council complies with its requirements, and with those of any relevant Regulations and Policies.

9.2 Manager Library

The Manager Library is responsible for overseeing the Acceptance of Community Archives.

9.3 Special Projects Librarian

The Special Projects Librarian is responsible for managing the Acceptance of Community Archives and ensuring that staff follow the scope of the policy

9.4 Individual staff

All library staff are responsible for ensuring the scope of the policy is followed.

10. APPROVAL

See cover sheet.

11. MONITORING

This policy will be monitored by the Special Projects Librarian with feedback given to the Manager Library.

12. REVIEW DATE

This Policy is to be reviewed by the Special Projects Librarian annually after the adoption date.

13 RECORDKEEPING, CONFIDENTIALITY AND PRIVACY

The Policy is to be made available to staff via Singleton Council’s Information Services systems.

14 BREACHES AND SANCTIONS

Any breaches of this Policy will be referred to the General Manager for appropriate action

APPENDIX 1

Donation of Local Studies, Family History and Archival Materials to

Singleton Public Library

8-10 Queen Street, Singleton NSW 2330

Phone (02) 6578 7500 Fax (02) 6578 7501

This form sets out conditions of donation to Singleton Public Library. Please ask for advice from the Special Projects Librarian, Sharon Muir if anything is unclear.

Conditions

Donations from individuals and organizations may be accepted by Singleton Public Library providing they meet the conditions outlined in Singleton Council’s Access Policy for Local Studies, Family History & Archives.

Singleton Public Library will not be responsible for any claims made against donated items by another purporting to be the legal owner.

Singleton Public Library will be solely responsible for insurance and any necessary restoration of the material. Restoration will be at the discretion of the Manager, Library. Singleton Public Library has no obligation to provide additional conservation treatment other than archival storage conditions. However, if funding becomes available staff will take every opportunity to provide restoration to relevant material.

Singleton Public Library agrees to take custody of the items listed below and make the items or copies of the items available for public research and/or study.

Name and address (Please print):		Postcode:
Phone:	Fax:
Email
Schedule of materials being donated to the Library (attach a sheet if necessary). Please include an estimated value of each Item, in either monetary terms or historical significance.





I warrant that as the owner of the material/s listed in the Schedule, I have the authority to donate the materials/s to the Singleton Public Library ……………………………………………………………………………………………………………………………………………… Signed : Date: Witness: Name:

COPYRIGHT & REPRODUCTION

Singleton Public Library requires full copyright of items donated. The Library is keen to have practical control over the materials in its collection and to be able to make these easily available to both onsite and offsite (Internet) clients. Copying of the Library’s collections is controlled by the Copyright Act.

As the owner of the copyright a failure to assign this to the Library will result in Singleton Public Library refusing to accept the donation.

The following sections deal with how your copyright will be controlled by Singleton Public Library.

Do you own the copyright of this material?

All None Some (attach details)

If you do not own copyright, do you know who does? Yes (list names below) No

Names/s

Has the copyright been previously licensed or dealt with in any way?

Yes If ‘yes’ please attach details No

1. If you own copyright or have authorisation to assign copyright please complete this section.

I,…………………………………………… warrant that I am the owner of copyright in the material/s

in the schedule and assign that copyright to the Singleton Public Library.

I, …………………………………………am authorized on behalf of (insert name) …………………………….

to assign copyright in the material/s in the schedule to the Singleton Public Library.

Signed: Date:

Witness: Name:

Singleton Public Library recommends that you seek your own independent legal advice prior to donating items and assigning copyright.

COLLECTION ARRANGEMENT

I agree the Library may dispose of, as it sees fit, items which are duplicates or otherwise not required for the collection.

Signed: Date:

Acknowledgement

This form has been created using the State Library of New South Wales donation form (2008) adapted to Singleton Library’s specific requirements. With thanks to Alan Tasker, Field Librarian State Library of New South Wales.

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Water and Waste Report No. 16/09

Water Five Year Capital Works Program

Author: Brian Carter

FILE: 01/0328-2

Executive Summary:

This Capital Works Plan allows for the provision of all infrastructure upgrades for improved levels of service, new infrastructure for development areas and incorporates renewals programs which fully account for the depreciation in value and serviceability of water assets.

It is consistent with Council’s 30 year long term financial plan for the Water Fund which has been extensively revised in 2009. A total of $7.8 million of infrastructure has been identified for construction over this 5 year period. Works will be fully funded by either existing cash reserves or developer section 64 contributions expected to be collected during that time. No grants or loan funding will be required and there will be minimal impacts on water charges levied in overall terms.

Background:

There have been a number of strategic and financial plans and reports either prepared or revised in the last 12 months which cover Water Fund activities.

Whilst some remain to be finalised, Council has been progressively briefed on progress to date. These underpin the plan presented for Council’s consideration tonight.

Brief explanatory notes, previous history and any other matters relevant to Council’s decision on funding allocations for the next five years are presented below. These comments relate to the draft 5 Year Forward Capital Works Program (Attachment 1).

New Works – Growth Related

This section of the schedule deals with work that has been identified in Councils Water Developer Charges Plan as necessary infrastructure, the costs of which are to be recovered from Developer Charges. While the costs of this work has been accurately identified, it is still possible that nominated years of construction may need to be adjusted, dependant upon the speed and location of new development works. Should works need to be brought forward for construction, there will need to be consideration of the requirement for “forward funding” by Developers. The method and general need for this has been reported in the past.

Retreat Rural Residential Subdivision

There have been four lots either approved for rezoning, or about to be considered for rezoning by Council, generally in the area nearby to the Retreat Road/Long Gully Road intersection.

This will increase by approximately 173 lots in total, the size of the Retreat, and will trigger the construction of a new 200 mm diameter amplification main, to be built in Retreat Road between Bridgman Road and Long Gully Road. This main, 3,400 metres in length, will need to be constructed in about 2012/13, as additional houses are built and water demand increases. The estimated cost of this main is $406,980 in total. A pump station upgrade costing $68,250 will also be required at the same time.

Bridgman Ridge/Hunter Green Residential Subdivision

This subdivision requires the construction of a 375 mm diameter main, to feed ultimate subdivision demands through a new Reservoir.

It is now considered likely that this main can be built in two stages. The first will connect major mains in Bridgman Road to the Wattle Ponds/Pioneer Road intersection. It is planned for construction in 2010/11 at an estimated cost of $195,300. It will be located within the formation of the new access road to Bridgman Ridge. The second stage of this main system will cost $350,700 and the intention is to delay its construction until 2013/14, along with the Bridgman Ridge Reservoir now estimated to cost $1,432,200. The likely cost of this reservoir has been increased to reflect current market rates.

This development area will also require the progressive construction of a 250 mm diameter main, running some distance east from Wattle Ponds Road. Commencement of this work is expected in 2011/12.

The construction of two major valves, which will operate automatically, is set for 2013/14.

Pinnacle Estate

Provision for the progressive construction of a 200 mm diameter main remains unchanged. The 250 mm main nominated in March 2007 for progressive construction has been largely completed to allow the current development stage in the Pinnacle to go ahead.

A small additional section of 250 mm main may be required in future to extend to Bridgman Road. At this stage, it does not appear to be necessary, and its construction should be deferred unless pressure drop problems are experienced in the Pinnacle Estate.

Maison Dieu Industrial Estate

Provision has been made for connection to an existing pressure boosting system located next to McDougalls Hill Reservoir, when and if pressure and demand in this development warrant its construction.

Gowrie Links

Provision for progressive construction of required water mains continues, with work expected to be required from 2010/11.

Gresford Road (no current planning provision made)

A booster pump station, water mains and an elevated water reservoir have been allowed for, but this would require planning provision before a commitment to construct the infrastructure should be made by Council.

New Works – Improving Service Levels

This section of the schedule deals with new works and major improvements to existing facilities, for such things as to increase capacity or to provide a higher level of water treatment. In most cases they have already been reported to Council.

Jerrys Plains Quality Improvement – Treatment Plant

Whilst the problems associated with “dirty water” have already been reported to Council, the following progress report will put the matter into perspective.

The water quality improvement study being undertaken by Hunter Water Australia will be completed by Christmas or early January 2010. It has identified beyond doubt that the levels of iron in the water are causing the problem.

I have pre-empted this report by allowing for $515,000 to be spent in 2010/11 to remedy the situation. This will be the subject of a further report to Council for a final decision early in 2010.

Asset Renewals Programs

There are a number of continuing programs which allow for orderly replacement of aged or worn infrastructure. Prioritisation for these programs is based on either the age of the asset or its breakdown and repair history. Often both factors are taken into account in prioritising works. A typical renewal program for Obanvale Water Treatment Plant Renewals (Attachment 2) is included for Councillors information.

Councillors may note that a detailed description appears for minor mains to be replaced, only for 2010/11. Ensuing years details are available but have been omitted for brevity. A fully detailed, costed and revised forward 20 year plan was completed in 2009 covering pipeline renewals.

It is possible, like other years, that up to several small sections of mains already on our long term replacement list may suddenly increase their failure rate. Should this occur, I will report on the reallocation of funding priorities required, through the appropriate quarterly financial review.

All other asset renewal programs in the schedule have been reported to Council in previous budget years, and are continuing with no significant change. I can provide additional information on these programs should it be required.

Management Plan:

This capital works plan has been prepared using forward financial projections from Council’s Water Financial Model, Developer Servicing Plans and various technical reports. It is consistent with Council’s current Management Plan.

Council Policy

This report does not require the formulation of any new policy and does not impact on existing Council Policy.

Legislation:

Not applicable.

Sustainability:

Social:

Due to the wide range of projects proposed in the capital works plan, there will be many positive outcomes for the community. These include provision of new water supply areas and provision of a higher level of service to many. Some minor impacts during construction will be experienced by a small number of residents. The minor inconveniences to some are considered appropriate in order to provide the many benefits to the community.

Environmental:

Some of the project nominated in the capital works plan will have an impact on the environment, and will require a satisfactory Review of Environmental Factors, or Environmental Impact Statement, before they can proceed.

Financial:

Councils Water Fund holds cash reserves adequate to meet the funding requirements of this capital works plan. Fees and charges have been set to ensure long term sustainability of the water fund.

Consultation:

It is envisaged that initial consultation with the community will be by way of Management Plan public exhibition. Many of the projects will require further written advice/or advertisement in the media.

Risk Management:

Many of the projects nominated in this report are in the early stages of formulation. Risk Management measures will be refined and developed in the main, closer to their actual construction dates.

Options:

Options for major projects have already been canvassed with Council and are largely set in place.

Conclusions:

The five year forward capital works plan presented in this report identifies $7.8 million of projects. Many of the projects are required to cater for new development. Provision for asset renewals has also been made. Councils Water Reserves stand at over $20 million, and no loans will be required for any of the work identified in the schedule.

RECOMMENDED that the five year Water Capital Works Plan presented in this report be adopted.

Attachments

AT-1View	Five Year Forward Capital Works Program	1 Page
AT-2View	Obanvale Asset Replacement	7 Pages

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Water and Waste Report No. 16/09

Sewer Five Year Forward Capital Works Program

Author: Brian Carter

FILE: 01/0153

Executive Summary:

This capital works plan allows for the provision of infrastructure capacity upgrades, the provision of new infrastructure for development areas and incorporates renewal programs which fully account for the depreciation in value and serviceability of sewer assets. It is consistent with Council’s 30 year long term financial plan for the Sewer Fund which has just been extensively revised (November 2009 completion date).

The 5 year capital works plan identifies a total of $12.2 million of infrastructure to be built over the next five years. This will be fully funded by either existing cash reserves, income from various sources received in the next 5 years and Developer Section 64 Contributions likely to be collected during that time.

No grants or loan funding will be required and there will be minimal impacts on sewer charges levied.

Background:

There have been a number of strategic and financial plans and reports either prepared or revised in the last 12 months which cover Sewer Fund activities.

Whilst some remain to be finalised, Council has been progressively briefed on progress to date. These reports are referred to in the body of the report, but they are not included in full due to their size. These reports underpin the 5 year plan presented for Council’s consideration tonight.

Brief explanatory notes, previous history and any other matters relevant to Council’s decision on funding allocations for the next five years are presented below. They relate to specific projects identified and summarised in Attachment 1 to this report “Singleton Sewer – Five Year Forward Capital Works Program”.

New Works – Growth Related

Bridgman Ridge/Hunter Green

Gravity Main 375 mm

Allocation $156,000 – 2010/11, Section 64 funded

Allocation $156,000 – 2011/12, Section 64 funded

This work has been put back one year due to slower rates of land development currently being experienced.

Remaining sections of this pipeline are being constructed progressively by the Developer. It is sized to take demands for the entire Bridgman Ridge/Hunter Green Area currently rezoned for residential development.

As is also the case for all other section 64 funded works in this 5 year plan, the timing of works can vary. If works are brought forward, or are out of phase, they may require forward funding by the Developer, with a gradual payback by Council as Section 64 funds collected on the specific development area permit.

Sewer Pump Station

Allocation $700,000 – 2014/15 – Section 64 funded.

Construction date has been deferred, it has been designed to ensure all sewage from this development area, including Hunter Green, can be collected and pumped to Council’s Sewer Plant.

Rising Main

Allocation $273,000 – 2014/15 – Section 64 funded.

Construction date has been deferred, it has been designed to ensure all sewage from this development area, including Hunter Green, can be collected and pumped to Council’s Sewer Plant.

Gowrie Links

Sewer Pump Station

Allocation $700,000 – 2012/13 – Section 64 funded.

The detailed servicing strategy for this area was first reported to Council on 3 March 2008. It has subsequently been revised and was discussed in a Council briefing on 17 November 2008. The need for the Developer to forward fund this and potentially other sewer infrastructure for this development area were also discussed at the above Council briefing. I may need to bring a further detailed report to Council regarding forward funding of sewer infrastructure prior to the Developer commencing work.

Rising Main

250 mm diameter –

Allocation $411,000 – 2012/13

Allocation $395,000 – 2014/15

Two stage construction proposed to minimise up front costs and reduce sewer septicity in the main in its early years of operation when only a small number of dwellings are connected to sewer.

Sewer Plant Augmentation

Allocation –

$ 350,000 - 2009/10

$1,900,000 - 2010/11

$2,250,000 - 2011/12

Council resolved at its 6 July 2009 meeting to proceed with this work. Detailed designs and specifications will not be ready according to current programming until May 2010. I will be reporting to Council about the calling of tenders for the work and project management services required, early in 2010. Due to the size of the project some external assistance, perhaps from the Department of Services (the old Department of Commerce) may be required.

New Works – Improving Service Levels

This section of the schedule deals with new works and major improvements to existing facilities, for functions such as to improve system reliability, or other improvements sought by customers.

Dangar Road/Boonal Street Pump Station Upgrades and New Rising Main

Various allocations for 2014/15

The need for this upgrade work to accommodate infill development and increased sewage loadings has not altered since my last report to Council on the matter on 3 March 2008.

New Rising Main from Bourke Street Sewer Pump Station to Sewage Treatment Plant

Various allocations from 2011/2012 through to 2013/2014.

Provision was made last year to construct this new main in order to separate the pumped flows from Dunolly Sewer Pump Station and Bourke Street Sewer Pump Station, which currently utilise the same main, 500 mm in diameter. It has now been established beyond a doubt that sharing the same delivery main has reduced the pumping capacity of Dunolly Sewer Pump Station, and that it is close to its operating capacity without the construction of this new main. Larger impellors have been fitted to the Dunolly Pumps, and these should ensure satisfactory pumping capacity until at least 2013/2014, when the alternative rising main will be complete and operational. We have also installed special purpose flow meters at Dunolly and Bourke Street Pump Stations in order to collect flow data on a continuous basis. Both gravity pipelines flows and pumped flows are being measured and also we are collecting real time rainfall data for the catchment. This will aid in finalisation of design and timing for the project, which is estimated to cost $701,000 in total.

Asset Renewal Programs

Council has a series of approved renewal programs which have been operating successfully for many years. These were reported in detail to Council on 3 March 2008 and include:

Ø Deep sewer special repairs

Ø Manhole renewals

Ø Small main replacements and relining

Ø Mechanical and electrical repairs for pump stations and the sewer plant

This report has not covered these programs in detail, as the replacement and renovation schedules have not been altered since 2008.

Management Plan:

This capital works plan has been prepared using forward financial projections from Councils Sewer Financial Model, Developer Servicing Plans and various technical reports. It is consistent with Councils current Management Plan.

Council Policy:

This report does not require the formulation of any new policy, and does not impact on existing Council Policy.

Legislation:

Not applicable.

Sustainability:

Social:

Due to the wide range of projects proposed in the capital works plan, there will be many positive outcomes for the community. These include hygiene and secure sewer collection and transport systems, as well as treatment. Some minor impacts during construction will be experienced by a small number of residents. The financial outlays are considered appropriate in order to provide the many benefits to the community.

Environmental:

Some of the projects nominated in the capital works plan will have an impact on the environment, and will require a satisfactory Review of Environmental Factors, before they can proceed.

Financial:

Generally, new projects have been formulated taking into account whole of life costs. Replacements and renewals have been formulated using maintenance and repair history, asset life and where possible, condition monitoring.

Consultation:

It is envisaged that initial consultation with the community will be by way of the Management Plan public exhibition. Many of the projects will require further written advice or advertisement in the media.

Risk Management:

Many of the projects nominated in this report are in the early stages of formulation. Risk Management measures will be refined and developed in the main, closer to their actual construction dates.

Options:

Options for major projects have already been canvassed through previous Council Reports, Management Plans and Developer Contribution Plans.

Conclusions:

The five year capital works plan identifies $12.2 million including $2.4 million for new development areas. Long term modelling for the Sewer Fund in 2005 indicated we were likely to need borrowings of up to $3 million to provide both a major sewer plant augmentation and infrastructure for development areas over this five year period. Careful consideration of both the timing of works and the scale of renewals required was undertaken in the 2009 review of the Sewer Fund Financial Plan. No loans will now be required to be taken out to find capital works identified in this plan.

RECOMMENDED that the Singleton Sewer five year capital works plan presented in this report be adopted.

Attachments

AT-1View

Sewer Five Year Forward Capital Works Program

1 Page

Brian Carter Gary Woodman

Manager Water and Waste Director Operations

AT-1View	Golf Club Site Plan	2 Pages
AT-2View	Draft Agreement	15 Pages

Attachment 2	Executive Manager Strategy & Governance Report No. 33/09
Draft Agreement	Singleton Golf Club Cooperative Ltd.

1	2	3	4	5
Very good	Good	Adequate	Poor	Very poor

AT-1View	Legal Advice	12 Pages
AT-2View	Table - Information from Various Council under separate cover

	COMPANY
1	Bilas Knight Pty Ltd
2	C&W Constructions Pty Ltd
3	GWH Construction (NSW Pty Ltd)
4	QMC Group
5	TGA Group of Companies
6	TRI Steel Raymond Terrace Pty Ltd

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Presentation Item No. 13/09

Attachment 1	Presentation Item No. 13/09
Crossroads Young Driver Awareness Program	Xstrata Coal - Presentation Crossroads Road Safety Program

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Executive Manager Strategy & Governance Report No. 33/09

Attachment 1	Executive Manager Strategy & Governance Report No. 33/09
Code of Meeting Practice	Draft Code of Meeting Practice

Attachment 1	Executive Manager Strategy & Governance Report No. 33/09
Proposed changes to boundaries	Proposed Changes to Locality Boundaries at Hunterview

Attachment 1	Executive Manager Strategy & Governance Report No. 33/09
Golf Club Site Plan	Singleton Golf Club Cooperative Ltd.

Attachment 1	Executive Manager Strategy & Governance Report No. 33/09
Conference Report	Conference Report - Cr Lee Gallagher

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Director Corporate and Development Services Report No. 28/09

Attachment 1	Director Corporate and Development Services Report No. 28/09
Monthly Investments	Monthly Investments

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Director Operations Report No. 11/09

Attachment 1	Director Operations Report No. 11/09
Neighbourhood Safer Places - Places of Last Resort	Neighbourhood Safer Places (Bush Fires)

Attachment 1	Director Operations Report No. 11/09
Minutes	Singleton Council Aged and Disability Care Facility Working Group Meeting - 26 November 2009

Attachment 1	Manager Planning & Development Report No. 15/09
Draft Environmental Noise Policy	Draft Environmental Noise Policy

Attachment 1	Manager Planning & Development Report No. 15/09
Locality Plan	SA40/2008 - Subdivide 1 lot into 2

Attachment 2	Manager Planning & Development Report No. 15/09
Plan of Subdivision	SA40/2008 - Subdivide 1 lot into 2

Attachment 3	Manager Planning & Development Report No. 15/09
Objection in Confidence	SA40/2008 - Subdivide 1 lot into 2

Attachment 2	Manager Planning & Development Report No. 15/09
Subdivision Concept Plan	SA6/2009 - 446 Lot Staged Residential Subdivision

Attachment 3	Manager Planning & Development Report No. 15/09
Objection - J & H Langham	SA6/2009 - 446 Lot Staged Residential Subdivision

Attachment 1	Manager Community Services Report No. 14/09
Estimate Rose Point Park	Regional and Local Community Infrastructure Program - Strategic Projects Round 2 - 2009-2010

Attachment 2	Manager Community Services Report No. 14/09
Rose Point Park Inclusive Playground	Regional and Local Community Infrastructure Program - Strategic Projects Round 2 - 2009-2010

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Library Report No. 5/09

Attachment 1	Manager Library Report No. 5/09
Satisfaction with library service survey results Oct'09	Satisfaction With Library Service Survey

Attachment 1	Manager Library Report No. 5/09
School Holiday Program	Library Programs & Events

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Parks and Facilities Report No. 20/09

State	N^o councils contacted	N^o of councils that replied
Queensland	76	14
NSW	151 excluding Singleton	15
Victoria	79	23

Attachment 1	Manager Parks and Facilities Report No. 20/09
Legal Advice	Burdekin Park Flying Foxes - Impacts on Other Councils and Legal Options Available

Attachment 1	Manager Water and Waste Report No. 16/09
Five Year Forward Capital Works Program	Water Five Year Capital Works Program

Attachment 2	Manager Water and Waste Report No. 16/09
Obanvale Asset Replacement	Water Five Year Capital Works Program

SINGLETON COUNCIL	Meeting of Singleton Council - 21 December 2009

	Manager Design and Contracts No. 16/09

SINGLETON SHIRE COUNCIL	Meeting of Singleton Council - 21 December 2009

	Questions of Which Notice Has Been Given Report No. 26/09